SaaS Renewal Tracking Template

The professional Google Sheets template for tracking all your SaaS renewals. Never miss a renewal date again. Save $10k-$20k/year by negotiating in advance.

  • 📋
    14-Field Database

    Tool name, vendor, renewal date, cost, status, contact, negotiation notes, decision, and more

  • 🚨
    Automatic 90-60-30 Alerts

    Color-coded rows warn you 90, 60, and 30 days before renewal. Never miss a deadline.

  • ⭐
    Renewal Scoring

    6-question rubric (Keep? Negotiate? Downgrade? Cancel?) built-in. Make data-driven renewal decisions.

  • 💰
    Savings Tracker

    See exactly how much you saved with every negotiation. Real impact dashboard.

  • 📧
    Email Templates

    3 ready-to-use templates: opening negotiation, multi-year proposals, counter-offers.

📊

Professional Google Sheets template with 14 fields, automatic alerts, and renewal scoring

25+ Companies

Already using this template to save thousands

$10k-$20k

Average first-year savings with negotiated renewals

15 Minutes

Time to set up and populate your renewals

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What's Included in the Template

Main Renewal Tracker

All your renewals in one place. 14 fields: tool, vendor, cost, renewal date, status, contact, notes, decision, saved amount, and more.

Alert System

Automatic color coding: green (90+ days), yellow (60-90 days), orange (30-60 days), red (renewal date). No manual date checking.

Renewal Scoring

6-question rubric evaluates each tool: value, budget, replacements, team adoption. Output: Keep/Negotiate/Downgrade/Cancel decision.

Savings Dashboard

Track every saved dollar. Shows negotiated discount %, total savings by year, ROI on your renewal management effort.

Email Templates

3 ready-to-send templates: opening negotiation email, multi-year commitment proposal, counter-offer responses. Copy-paste ready.

Setup Guide

Step-by-step guide to populate your renewals, set up alerts, enable sharing with team. 10-minute setup.

Real Results

"Saved $14k on just 4 renewals"

Used the template to track renewal dates and negotiated discounts on Slack, HubSpot, Figma, and Asana. Total: $14,000 saved in year 1. — Sarah, FinOps Lead

"Never missed a renewal deadline again"

The alert system saves us. Before, we'd miss renewal windows and pay full price. Now we negotiate 60 days early. 12-15% discounts every time. — Mike, VP Finance

Ready to Negotiate?

Download ready-to-use negotiation email templates for every renewal scenario.

💌 Get Email Templates →